PRIVACY POLICY

Disclosing personal data and the consent to the processing thereof are completely voluntary.  Any personal data disclosed to us shall be processed solely to the extent and for the purpose to which you have given your consent. If, however, you decide not to disclose data necessary to process your order and you do not give your consent to data processing, unfortunately we will not be able to complete your order. Please remember that you have the right to update or totally delete your personal data at any point. You can do it yourself or use our help, which we are willing to provide. Your personal data is safe with us and we make all the efforts to ensure increasingly high security every year. We believe that studying our privacy policy will let you feel safe and enjoy shopping with WoolbyAnn.com

I. Personal Data Administrator

WoobyAnn.com personal data administrator (hereinafter PDA), i.e. the entity responsible for ensuring the security of your personal data is:

WoolbyAnn Anna Czasak

ul.Przyleśna 11

05-552 Stefanowo

Tax ID no (NIP) 946-223-18-04, statistical no (REGON) 380244667

II.Personal data protection system

PDA has applied technical and organizational measures ensuring the protection of processed data, in accordance with the requirements specified in applicable legislation on personal data protection. In particular, the reviewed legislation includes: the Regulation of the Minister of Interior and Administration of 29 April 2004 on documenting data processing and technical and organizational conditions that shall be met by devices and IT systems used for the processing of personal data (O.J. no 100, item 1024); guidelines of the Inspector General for Personal Data Protection; Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processinng ofpersonal data and on the free movement of such data, and repealing Directive 95/46/EC. 

The most important elements of the personal data protection system include:

1. SSL certificate which guarantees that communication between your computer and WoolbyAnn.com uses 256-bit key encryption.

2. We collect and process only the necessary personal data and for the shortest possible period and you need to give consent to any actions unrelated to the performance of the sales agreement.

3. Access to your personal data is only granted to persons who are authorised and trained in the area of personal data protection, who guarantee security.

4.  WoolbyAnn.com IT system and internal company procedures comply with all personal data protection standards.

PDA has thus complied with all the legal requirements in the area of personal data protection.

III.Personal data, purpose and period of storage

A. Placing your order

While placing your order, we ask you to provide data necessary to complete your order:

1. your name and surname or company/institution name – necessary to issue the receipt and address the parcel;

2. address (street name, house/house and flat number, postal code and city) – necessary to address to parcel;

3. e-mail - necessary for communication linked to order completion;

4. telephone number – necessary for some selected delivery methods (required by carriers).

If, while placing their order, the Customer selects delivery to an address which is different to the address specified in the order, we also ask the Customer to provide:

1. name and surname or company/institution name – necessary to address the parcel;

2. address (street name, house/house and flat number, postal code and city) – necessary to address to parcel;

3. phone number of the recipient – necessary for some selected delivery methods (required by carriers).

Data provided during the placement of an order shall be processed by WoolbyAnn.com and the following entities to the extent specified below:

1. name, surname, address, telephone number, e-mail specified as the delivery address shall be communicated to the shipping company in the form of label/bill of lading which is also the consignment delivery order.

2. name, surname, address, tax ID no indicated as the data to be placed on the receipt shall be communicated in the form of the receipt to the accountancy system Tax Care S.A., with its registered office in Warsaw (National Court Register No: 0000303939, tax ID no: 5213480707

If the selected method of payment uses and external payment system, any data provided after entering the website of the payment operator shall be registered only in their data base and shall in no way be available or stored by WoolbyAnn.com.

Data shall be stored for a period of 5 years after the end of the calendar year which follows the year in which the receipt was issued, pursuant to applicable legislation regulating the period of storing accounting documents.

B. Correspondence

In the event of obtaining data which is not necessary to perform the agreement or our legal obligations, e.g. in correspondence, termination forms, warranty or guarantee, such data shall be deleted or anonymized without delay and shall not be processed.

We would therefore like to ask you not to disclose information and personal data which we do not explicitly ask for and which is not meaningful for the performance of the agreement or our legal obligations.

IV. Cookies – your personal data automatically collected upon entering WoolbyAnn.com

Cookies are IT data, in particular text files, which are stored in the WoolbyAnn.com Customer’s terminal equipment. 

WoolbyAnn.com uses two principal types of cookies:session cookies and persistent cookies. Session cookies are temporary files which are stored in the Customer's terminal equipment until log out, leave the website or switch off the software (internet browser).Persistent cookies are stored in the Customer’s terminal equipment for a period specified in the cookies parameters or until removed by the Customer.

WoolbyAnn.com uses the following types of cookies:

1. “necessary" cookies, which enable the use of services available at WoolbyAnn.com, e.g. authentication cookies used for services which require authentication;

2. cookies used to ensure security, e.g. used to detect cases of authentication abuse at WoolbyAnn.com;

3. “performance” cookies, enabling us to collect information about the use of WoolbyAnn.com website;

4.  “functional" cookies, enabling “memorizing” settings selected by the Customer and personalizing WoolbyAnn.com interface;

5.  “advertising’ cookies, enabling the delivery of advertising content more relevant to the customer’s interests.

In many cases, the default settings of software used to browse internet sites (internet browser) allow the storage of cookies. If you do not wish to have cookies on your device, you may block them by changing your browser settings accordingly. To find out how to do it, go to help in your internet browser. Unfortunately, blocking cookies from WoolbyAnn.com prevents the website from operating correctly.

If you agree to have cookies stored on your device, but would like to delete them after completing your visit to WoolbyAnn.com, you may do so without any risk. To find out how to do it, go to help in your internet browser.

A. WoolbyAnn.com (server)

The IT system used by WoolbyAnn.com automatically collects in logs files the data related to the device you use when you enter WoolbyAnn.com. Such data shall only be collected for statistical purposes and relate to: type of device, operating system, type of internet browser, screen resolution, colour depth, IP, internet service provider or the address of access to WoolbyAnn.com and shall only be used to optimise WoolbyAnn.com and ensure its optimal user-friendliness. Such data shall never be linked to disclosed data referred to in section III and shall only constitute material for statistical analysis and system error correction mechanisms.

WoolbyAnn.com uses servers by OVH sp. z o.o., with registered office in Wrocław (National Court Register No: 0000220286, tax ID no: 8992520556) and store software by NetArch Sp. z o.o., with registered office in Kraków (National Court Register No 0000286559; tax ID no: 945-208-91-38. These companies have no direct access to personal data and will in no way process such data.

The data shall be stored for 24 months following the last activity.

B. WoolbyAnn.com (cookies)

WoolbyAnn.com uses the technology of cookies, i.e. text files stored on your device, in order to enable WoolbyAnn.com to recognize you and adjust WoolbyAnn.com to your needs.

WoolbyAnn.com uses cookies to:

1. remember the content of your basket

2. remember your WoolbyAnn.com screening preferences

3. making statistics and viewing reports of WoolbyAnn.com website operation

4. personalize your WoolbyAnn.com view by screening products that the store algorithm indicates as interesting for you based on products that you have bought, put in your basket, searched in the store, as well as on authors, producers, categories of such products; in other words similar products, but never directly linked to your personal data 

C. Google Analytics (cookies)

Google Analytics uses the technology of cookies, i.e. text files stored on your device to enable WoolbyAnn.com to analyse sources of traffic and the way visitors use the website.

Google collects on its servers data obtained from placing cookies on devices and uses this information in order to create reports and provide other services related to traffic and internet use.

Google may also communicate this information to third parties if it is so legally obliged or if such parties process such information on behalf of Google.

Such data shall never be linked to disclosed data referred to in section III and shall only constitute material for statistical analysis and system error correction mechanisms.

The data shall be processed for 12 months following the last activity, after that the cookies are deleted.

D. Google AdWords (cookies)

Google AdWords uses the technology of cookies, i.e. text files stored on your device in order to enable WoolbyAnn.com to evaluate the correctness and effectiveness of its advertising activity with the use of AdWords network.

Google collects on its servers data collected from placing cookies on devices and uses this information in order to create reports and provide other services related to traffic and internet use.

Google may also communicate this information to third parties if it is so legally obliged or if such parties process such information on behalf of Google.

Such data shall never be linked to disclosed data referred to in section III and shall only constitute material for statistical analysis and system error correction mechanisms.

The data shall be processed for 12 months following the last activity, after that the cookies are deleted.

E. Cookies from partner servers

WoolbyAnn.com uses scripts or elements of software delivered by and stored on the servers of its business partners. Such cookies may contain data necessary for the partner to perform the service provided to WoolbyAnn.com or data different from data listed in privacy policy.

WoolbyAnn.com very carefully chooses its business partners, but it is not liable for their cookies policy. This is why we recommend that you verify each of our partners individually and decide independently whether you want to allow their cookies.

V. Privacy security policy of WoolbyAnn.com partners

WoolbyAnn.com carefully chooses its business partners and equally carefully checks the links to other websites placed at WoolbyAnn.com. WoolbyAnn.com is not, however, liable for the standard and privacy protection policy applied by owners, operators or administrators of these websites. This is why we recommend that you verify each of our partners individually and decide independently decide whether you want to entrust your personal data to them.

VI. Disclosing your personal data

In exceptional situations, when the Personal Data Administrator is legally obliged to disclose collected data to state authorities, WoolbyAnn.com shall disclose such data.

Except such situations, your personal data, to the extent permitted by the law and based on separate data disclosure agreements, shall be disclosed to specified entities solely for the purposes of performing the contractual or legal obligation of the Personal Data Administrator. Categories of entities to which data may be disclosed include: advertising agencies, banks, accounting offices, IT service providers, courier companies, logistics companies, payment institutions, carriers.

In the event of such disclosure, Personal Data Administrator shall conclude applicable data disclosure agreements with these entities, guaranteeing the highest standard of protection, ensuring the confidentiality and security of personal data, as well as use solely for the purpose of performing the contractual or legal obligation of the Personal Data Administrator.

VII. Amendment of WoolbyAnn.com privacy policy

WoolbyAnn.com reserves the right to amend its privacy policy, if this is required by law, or the technological conditions of WoolbyAnn.com operation change or if such an amendment introduces a standard higher than the minimal standard required by law. The updated text of the privacy policy will always be available here.

VIII.Your rights

Under applicable legislation regulating your personal data, you have the right to:

  1. refuse or limit the consent to personal data processing;
  2. submit an objection against personal data processing;
  3. access to personal data;
  4. correct or delete personal data;
  5. transfer personal data;
  6. withdraw your consent to the processing of personal data;
  7. file a complaint to the supervision authority – the President of the Office for Personal Data Protection.

These rights are inalienable and may not be limited. We are always willing to provide help and information, and you may exercise some of the rights listed above independently.

IX. Contact 

WoolbyAnn.com will contact you using the provided e-mail address, and we will use the telephone number you provided only in exceptional cases. If you have any questions or doubts regarding the privacy policy and the security of your personal data, please contact us via email at info@woolbyann.com Should you wish to update or delete your personal data, please contact us via e-mail at info@woolbyann.com

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